Administrative Assistant- Pipeline

PUB337156

About this role: Administrative Assistant- Pipeline

About this role: Administrative Assistant- Pipeline

The Administration Assistant is responsible for providing administrative support to Pipeline Leadership team and the related business/department at LNG Canada, in Calgary, Alberta.

Responsibilities

  • Provides administrative support to Pipeline Senior Vice President and the related business / department using appropriate methods and technology. Exercises independent judgement, often in the absence of the senior executive, to do the following:

    - Anticipate and prepare for the managers’ needs.

    - Routinely interact with internal and external personnel at senior levels to transmit and acquire information, usually of a sensitive or confidential nature.

    - Coordinate/arrange meetings including external or large internal functions involving liaison with other groups and individuals, planning, and scheduling.

    - Manage the Senior Vice President’s calendar and use of time; with respect to accessibility, appointments, etc. and providing information to others.

    - Handle confidential information.

    - Make travel arrangements including managing complex global travel.

    - Process expenses

  • Support globally Joint Venture and Executive Committee meetings regarding logistics, calendar coordination.
  • Able to apply advanced functions of a word processing package (Microsoft Word) to produce varied correspondence, letters, and documents (i.e., special formatting, importing graphs, charts, etc.).
  • Able to apply advanced functions of a presentation package (PowerPoint) to produce presentation materials and graphics (e.g., templates, importing graphs, charts, clipart,

    etc.).

  • Relieves manager/superior of administrative detail.
  • Provide leadership for general office space management, including focal for office moves and logistics; and liaison with LNGC & Shell real estate.
  • Provide back up for other Administrators
  • Participate and support to team and social events, including days of caring when appropriate.

Requirements

Requirements

Requirements

  • 10 years’ experience in administration/coordination roles supporting senior leaders with teams in a corporate environment or equivalent organization.
  • In-depth understanding of internal and external relationships involving members of the senior management team.
  • Demonstrated understanding of corporate structure including business unit and company operations, and procedures.
  • Demonstrated ability to make good judgement calls.
  • Strong organizational skills managing very demanding schedules.
  • Strong written and oral communication skills.
  • Strong interpersonal skills and ability to influence without authority.
  • Advanced knowledge of Microsoft Office suite.
  • Advanced knowledge of Calendar and e-mail organization.
  • Experience working in a joint venture is considered an asset.
  • Experience working in a global organization is considered an asset

Start applying immediately

Start applying immediately

Sending an application is quick and easy. Just make sure you have the required documents ready to go.

  • Certifications (optional)
  • Job references (optional)
  • Motivation Letter (optional)
  • Resume
Apply now

Any questions remaining?

Your consultant, Leonardo Lopes is happy to clarify anything about this vacancy. When reaching out, use the pub number:
PUB337156

Account manager

Leonardo Lopes
Brunel Canada - Calgary
l.lopes@brunel.net

All fresh vacancies in your mailbox?

Sing up for the Brunel job alert

Look at our privacy statement

Other people also looked at